What this guest count means
For 300 guests, the baseline allocates 5 standard units and 1 ADA unit(s) within 6 total units; the ADA allowance is part of the total, not an extra unit. The rental budget is $800–$1,550. Using the guide's 25% alcohol adjustment and rounding up gives 8 units and $1,050–$2,050: the low endpoint is $250 higher and the high endpoint is $500 higher than the baseline.
Compare the 500-guest plan: it uses 10 baseline units and $1,300–$2,550 in base rental. For your 300-guest plan, the low endpoint is $500 lower and the high endpoint is $1,000 lower. Unit counts change in whole steps because the guide rounds up after dividing guests by 50. Both plans assume a 4–6 hour event; neither total includes tax or extra pump-outs.
For a 4–6 hour event with 300 guests, start here:
- Baseline: 6 units total (5 standard, 1 ADA)
- With alcohol (~+25%): 8 units total (7 standard, 1 ADA)
- Estimated rental (baseline): $800–$1,550 (event day)
- Estimated rental (with alcohol): $1,050–$2,050 (event day)
Assumptions: 1 unit/50 guests baseline; +25% if serving alcohol; ≥5% ADA (≥1). Pricing uses event-day ranges for standard and ADA from our 2026 dataset.
Sponsored CTA placeholder — Get an itemized quote (coming soon)Questions about this estimate
What is a 300-guest budget with delivery and fuel?
$860–$1,790 using the $800–$1,550 baseline rental and one combined transport allowance of $60–$240. This assumes delivery and fuel are charged once for the order; confirm the charging basis with the vendor.
How much capacity does alcohol add for 300 guests?
2 additional unit(s), taking the plan from 6 to 8. Rental becomes $1,050–$2,050, compared with $800–$1,550 without the adjustment.
Related comparisons and planning
- 50 guests: unit mix and event-day budget
- 100 guests: unit mix and event-day budget
- 150 guests: unit mix and event-day budget
- 200 guests: unit mix and event-day budget
- 500 guests: unit mix and event-day budget
- Guest-count sizing assumptions
- Compare event-day unit prices
- Adjust the guest count and fees
- Delivery and pickup costs and calculations
- Fuel surcharge costs and calculations
- Extra pump-out costs and calculations
- After-hours delivery costs and calculations